Smart Restaurant Inventory and Expiry Tracking

Know what expires next. Use it first.

VivaShelf tracks every batch by expiry date, tells your team what to use first, and shows what waste is costing you.

Start for freeSee the reports
  • Free plan, no card
  • Works offline in the walk-in
  • 9 languages
Use in this order
Sample data

FEFO queue · Downtown kitchen · bar = days left

Fresh basilB-0412 · 0.8 kg
1 d
Cherry tomatoesB-0398 · 4 kg
2 d
MozzarellaB-0377 · 2.5 kg
4 d
Chicken thighsB-0402 · 6 kg
5 d
CourgetteB-0409 · 3 kg
8 d
  • FEFOon every batch, every location
  • 3 waysto get alerts: email, push, in-app
  • Offlinereceiving, use and spoilage checks
  • 9languages, from Polski to Português

See where the waste goes.

Every delivery, use and spoilage check becomes a report. Find the category, the day and the kitchen that cost you most.

Batches at risk across your locations

Example: a restaurant group in 11 cities · expiring in the next 3 days

Sample data
Warszawa: 7 at riskParis: 4 at riskRoma: 5 at riskMadrid: 2 at riskBerlin: 3 at riskPraha: 1 at riskLisboa: 1 at riskWien: 2 at riskBratislava: 0 at riskMilano: 2 at riskKraków: 1 at riskWarszawa7 at riskParis4 at riskRoma5 at riskMadrid2 at riskBerlin3 at risk
  • 5+ at risk
  • 2 to 4
  • 0 to 1

Waste per week

kg logged as wasted or expired

Sample data

Waste by category

Share of wasted value, last 30 days

Sample data
  • Produce
    38%
  • Dairy
    22%
  • Meat & fish
    18%
  • Bakery
    14%
  • Dry goods
    8%

Expiry calendar

Batches expiring each day, next 14 days

Sample data
  • 5
  • 3
  • 2
  • 6
  • 1
  • 0
  • 4
  • 2
  • 3
  • 1
  • 0
  • 2
  • 5
  • 1
  • Today and tomorrow
  • Darker = more batches

You vs. the benchmark

Waste as % of purchases

Sample data
Below average
Your kitchen
4.1%
Benchmark
6.0%

Traceability

Every batch has a paper trail.

Supplier, batch number, delivery date and expiry are logged when stock arrives. When an inspector asks, you have the answer.

  1. Received
  2. Active
  3. Consumed
  4. Wasted
  5. Expired
  6. Returned

Cherry tomatoes

Sample record
Batch
B-0398
Supplier
Local produce supplier
Delivered
Oct 08, 2026
Expires
Oct 14, 2026
Location
Downtown · cold room
Status
Active · 4 kg left

Audit log and waste reports on Pro and above.

How It Works

Get started in minutes. VivaShelf is designed so your team can begin tracking inventory on day one with minimal setup.

  1. Add your products

    Create inventory items with expiry defaults, minimum stock levels, and categories. Add products one at a time, or in bulk while logging a delivery — VivaShelf adapts to your workflow.

  2. Track every batch

    Log incoming deliveries with expiry dates and quantities. VivaShelf automatically organizes batches by expiry and calculates your current stock in real time.

  3. Act on insights

    Receive alerts before items expire, view waste analysis reports (Pro and above), and make data-driven purchasing decisions. Reduce waste, save money, and keep your kitchen running efficiently.

Simple pricing

See full comparison

  • Free

    €0/month
    • 1 location
    • Up to 15 items
    • 2 team members
    • Up to 3 suppliers
    • Email alerts
    • Basic reports

  • Starter

    €15€0/month

    First 3 months free, then €15/month

    • 3 locations
    • Up to 75 items
    • 5 team members
    • Up to 10 suppliers
    • Push notifications
    • Industry benchmarks

  • Pro

    €39/month
    • Up to 10 locations
    • Up to 150 items
    • 15 team members
    • Up to 50 suppliers
    • Advanced reports
    • Audit log access

  • Enterprise

    Contact us

    Contact sales for more information:

    [email protected]

From Our Blog

Expert guides on food waste prevention, inventory management, and EU food law for restaurants and food businesses.

View all articles

About Us

We help restaurants reduce food waste and save money through smart inventory management.

  • Our Mission

    To eliminate food waste in the restaurant industry by providing intelligent tools that make inventory management effortless.

  • Our Team

    A small, independent founding team building practical tools for restaurant kitchens.

  • Sustainability

    Every item tracked through VivaShelf contributes to reducing the 290 million tonnes of food wasted by restaurants and food services worldwide each year.

Contact Us

Have questions? We'd love to hear from you. Send us a message and we'll respond as soon as possible.

Based in Europe, serving restaurants worldwide.

Start with one kitchen.

The free plan covers one location and 15 items. Add your next delivery and see your first FEFO queue today.

Start for freeCompare plans